VOLUNTEER WAIVER OF LIABILITY
I, (name), desire to volunteer for Chicago Cares, Inc. (“Chicago Cares”) as a participant in a Chicago Cares sponsored or affiliated event. I attest that I have been informed by Chicago Cares about, and that I understand, the nature of the volunteer activities typically performed at this type of event, including pre- and post-event activities and celebrations, as well as transportation to and from volunteer sites (collectively, the “Activities”). I further understand that these Activities may present the potential risk of serious injury and include physical activities that may be hazardous to me. I attest that I am physically able and prepared to participate in these Activities, suffer no impairment that would prevent or limit my participation in these Activities, and hereby expressly assume risk of injury or harm from these Activities.
I further attest that, in the event that I operate a vehicle as part of my participation in these Activities, I will possess a valid driver’s license and maintain appropriate automobile insurance to operate a vehicle. I further attest that I will bear full responsibility for any damages (including, but not limited to, property damage and bodily injury(ies) and/or death) and/or claims related to my operating a vehicle as part of my participation in these Activities. I understand that I will need to work with my automobile insurance carrier to address and resolve any automobile accident (either caused through my fault, or through the fault of another) that I am involved as part of my participation in these Activities, including where I operate my own or another’s vehicle or where I am transported in another’s vehicle.
I further understand that Chicago Cares neither carries any insurance for vehicles owned or operated by volunteers, nor does Chicago Cares assume any responsibility for, or obligation to provide me with, any financial assistance in the event of an automobile or other accident (including, but not limited to, medical, health, or disability benefits or other insurance) related to my participation in the Activities. Likewise, I understand that, in the event that I am a passenger in a vehicle operated by someone else as part of my participation in these Activities, Chicago Cares does not assume any responsibility for, or obligation to provide me with, any financial assistance in the event of an automobile or other accident (including, but not limited to, medical, health, or disability benefits or other insurance) related to my participation in the Activities.
I further understand that if I become injured as a result of my participation in the Chicago Cares sponsored or affiliated event, personally identifiable information collected by Chicago Cares about me in relation to these Activities, and the nature of my injury, may be shared with Chicago Cares’ personnel, affiliates, and service providers, and with any relevant law enforcement, emergency responders, medical professionals, and others as reasonable and appropriate, who may assist with my treatment or otherwise addressing my injury. I further attest that I will participate as a volunteer in a Chicago Cares sponsored or affiliated event without any expectation of compensation for me, my heirs, representatives or assigns. I further understand that Chicago Cares does not assume any responsibility for or obligation to provide me with financial or other assistance, including but not limited to medical, health, or disability benefits or insurance.
I HEREBY RELEASE AND FOREVER RELEASE, WAIVE, DISCHARGE AND HOLD HARMLESS CHICAGO CARES ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AFFILIATES, AS WELL AS ANY EVENT SPONSORS, PARTICIPATING ORGANIZATIONS AND THEIR RESPECTIVE DIRECTORS, OFFICERS, EMPLOYEES, AGENTS, SUCCESSORS AND ASSIGNS (THE “RELEASED PARTIES”) FROM ANY AND ALL LIABILITY AND CLAIMS FOR ANY LOSS, INJURY OR DAMAGE OF ANY KIND WHATSOEVER SUSTAINED TO MY PERSON OR PROPERTY WHICH ARISE OR MAY HEREAFTER ARISE FROM MY PARTICIPATION IN THE CHICAGO CARES SPONSORED OR AFFILIATED EVENT AND ACTIVITIES ARISING FROM ANY AND ALL SUITS, ACTIONS, LEGAL PROCEEDINGS, CLAIMS, DEMANDS, DAMAGES, JUDGMENTS, LIABILITIES, ATTORNEYS’ FEES, COSTS AND EXPENSES OF WHATEVER KIND OR NATURE (COLLECTIVELY “CLAIMS”), WHETHER DIRECT OR INDIRECT, IN LAW OR IN EQUITY, IN CONTRACT OR IN TORT, OR OTHERWISE, WHETHER KNOWN OR UNKNOWN, ARISING OUT OF OR CONNECTED WITH MY PARTICIPATION IN THE ACTIVITIES, WHETHER OR NOT CAUSED BY NEGLIGENCE OF THE RELEASED PARTIES. I UNDERSTAND AND ACKNOWLEDGE THAT THIS RELEASE DISCHARGES CHICAGO CARES FROM ANY LIABILITY OR CLAIM THAT I MAY HAVE AGAINST CHICAGO CARES WITH RESPECT TO BODILY INJURY, PERSONAL INJURY, ILLNESS, DEATH, OR PROPERTY DAMAGE THAT MAY RESULT FROM MY PARTICIPATION IN THE CHICAGO CARES SPONSORED OR AFFILIATED EVENT.
Data Collection and Use. I understand that Chicago Cares may collect and use the personally identifiable information I provide to Chicago Cares about myself on this form or through other means (e.g., by phone, in person) to manage the Chicago Cares-sponsored or affiliated event. In consideration of the opportunity to participate in the Chicago Cares sponsored or affiliated event, I hereby grant to Chicago Cares permission to photograph, record, tape and otherwise reproduce my appearance, performance, photographs, voice, name and likeness collected in relation to my participation in the Chicago Cares sponsored or affiliated event, and to use any and all photographs, video or audio recordings of me and/or quotations from me and/or my name in connection with my participation in this Chicago Cares sponsored or affiliated event for any and all purposes indicated in this Volunteer Waiver and the applicable Chicago Cares- sponsored or affiliated event-related materials, and consistent with the Illinois Right of Publicity Act, including, but not limited to, for any future commercial purposes, such as fundraising, media, publications, advertisements, and publicity for Chicago Cares, and events organized or supported by Chicago Cares, throughout the world, in all media and by any means, without compensation.
Non-Disclosure. In connection with your participation in the Activities, you may become aware of certain Confidential Information about other participants and volunteers with whom you interact. This information may include personally identifiable information, such as their sensitive family or personal circumstances, address, date of birth, or other types of personally identifiable or confidential information (“Confidential Information”). Volunteers are obliged to maintain this confidentiality and this requirement does not end when your volunteer services conclude. Confidentiality extends to all current and former volunteers. Upon discovery of any accidental or unauthorized use or disclosure of any Confidential Information, you must promptly notify us and cooperate with us, at your expense, to regain control of or otherwise safeguard the Confidential Information, in order to minimize the effects of its unauthorized use or disclosure as well as prevent its further unauthorized use or disclosure. We do recognize that there are certain, limited exceptions in which disclosure of Confidential Information without regard to consent may be required, such as: (1) where we have a duty to warn that the volunteer presents a danger to himself or herself or others; (2) where we have reasonable cause to suspect child abuse; (3) where a volunteer requires urgent medical attention; and (4) in connection with certain legal proceedings. If you become aware of any of the preceding exceptions to protecting the Confidential Information of a volunteer, please immediately notify a senior member of the staff so that we can ensure full compliance with the law.
Waiver. All of the releases, waivers and rights I hereby grant to Chicago Cares in this Voluntary Waiver of Liability shall be binding on my heirs, successors, representatives, assigns, agents, and attorneys. I also grant Chicago Cares the right to assign this release, in whole or in part, to any party. The rights I grant hereunder shall inure to the benefit of any and all of Chicago Cares’ successors, assigns and licensees.
I understand that this Waiver governs my rights as it relates to my participation in the current Chicago Cares sponsored or affiliated event related to this Voluntary Waiver of Liability. I also understand that Chicago Cares is relying upon this release, permission and grant of rights to proceed with the collection, uses, and sharing of my personally identifiable information related to the current Chicago Cares sponsored or affiliated event I am volunteering for.
Privacy and Security. Chicago Cares respects your privacy. We may share your personally identifiable information for the purposes disclosed in this Waiver, including with the third parties involved in the coordination of this event, such as participating charities, event planners, logistics personnel, security services, media and marketing partners, and law enforcement. Where applicable, third parties involved with the event, such as Chicago Cares’ service providers, are required by contract to use and share such personal information only for the purposes provided. Chicago Cares is not responsible for the collection or use of that information by unaffiliated third parties that may attend our events. Chicago Cares is committed to maintaining your confidence and trust, and we take reasonable security measures to protect your personal information, including the use of appropriate physical, technical, and administrative controls. However, no security system is impenetrable, and no transmission or electronic storage of information is guaranteed to be secure.
Coronavirus/COVID-19. I further acknowledge the contagious nature of the Coronavirus/COVID- 19 and understand that Chicago Cares cannot prevent me from becoming exposed to, contracting, or spreading COVID-19 while participating as a volunteer in a Chicago Cares sponsored or affiliated event. I also understand that it is not possible to prevent against the presence of the disease. By participating in Chicago Cares sponsored or affiliated events, I accept the risks related to COVID-19 and release and waive my right to bring suit against Chicago Cares in connection with exposure, infection, and/or spread of COVID-19.
By participating in Chicago Cares sponsored or affiliated events, I acknowledge and accept the following requirements of participation:
- A mask or face covering over your nose and mouth is required for all volunteers for the duration of your volunteer activity. We recommend you bring your own, but gloves and extra masks will also be available at your project. Anyone who does not comply with this requirement will be asked to leave the project immediately.
- Maintain physical social distancing of at least 6 feet of distance between persons where possible, as recommended by the CDC.
- DO NOT volunteer if in the last 14 days you or any member of your household:
- Has been diagnosed with COVID-19.
- Has been instructed by their physician not to be around other people due to COVID-19.
- Has been in close contact (within approximately 6-feet) of a person with COVID-19. o Has experienced any of the symptoms related to COVID-19 as identified by the Centers for Disease Control. Common symptoms may include cough, fever, shortness of breath or difficulty breathing, chills, fatigue, muscle or body aches, headache, new loss of taste/smell, sore throat, congestion or runny nose, nausea or vomiting, or diarrhea. A more complete and updated list of symptoms is available here
- Traveled to any states listed in the City of Chicago's Emergency Travel order requiring a 14-day quarantine. Complete list of states that fall under this order here.
- Traveled outside of the United States.
- Been on a cruise ship or been in an airport.
- Been to an event with more than 50 people.
Certification. I certify that I am over the age of 18, and that I am authorized to provide consent for my child or ward who is participating in the Chicago Cares sponsored or affiliated event.
By signing in at a Chicago Cares sponsored or affiliated event, I confirm my acceptance of this VOLUNTEER WAIVER OF LIABILITY.